HVAC Contractor: Best Referral Sources
Who should be sending you clients, and the rooms they are already sitting in.
Get the networking events worth showing up to
Tell us where you are. We will send you the best rooms for HVAC contractors and the next meeting dates. Add a ZIP and this page will also show your local chapters and which seats are open.
Most business owners network where their competitors are, not where their referral partners are.
Your own trade group is for learning. Your partners' groups are where the work comes from. Everything below starts with one question. When something happens that makes people need HVAC contractors, who else gets a call that same week?
HVAC contractors sell to both individuals and businesses, and most of the work starts when the AC dies, a pipe fails, or something in the building stops working. It is usually an emergency, so whoever is trusted at that moment gets the call. Clients come back, which makes one good introduction worth years.
- Building system failurewhen the AC dies, a pipe fails, or something in the building stops working
- Home purchasewhen somebody buys a house
- Renovation projectwhen a homeowner decides to remodel
- Compliance deadline or inspectionwhen an inspection or compliance deadline lands
- New lease or locationwhen a business signs a lease or opens a location
- Storm damagewhen a named storm comes through
- Water damage / leakwhen a pipe bursts or a roof starts leaking
Who should be sending you clients
Who you should be sending clients to
Ranked by what starts the job, not by who sounds close to your trade.
The same list, turned around. Give first and the rest follows.
- 01
Community Association Manager (HOA / Condo)
They send you work78Trigger: the AC dies, a pipe fails, or something in the building stops working
Community association managers hear about it when the AC dies, a pipe fails, or something in the building stops working, before you do. This one sends you work rather than trading it.
- 02
Property Manager (Residential)
They send you work78Trigger: the AC dies, a pipe fails, or something in the building stops working
Residential property managers hear about it when the AC dies, a pipe fails, or something in the building stops working, before you do. This one sends you work rather than trading it.
- 03
Facility Manager
They send you work77Trigger: the AC dies, a pipe fails, or something in the building stops working
Facility managers hear about it when the AC dies, a pipe fails, or something in the building stops working, before you do. This one sends you work rather than trading it.
- 04
Insurance Property & Casualty
They send you work76Trigger: somebody buys a house
P&C insurance agents hear about it when somebody buys a house, before you do. This one sends you work rather than trading it.
- 05
Commercial Property Manager
They send you work75Trigger: the AC dies, a pipe fails, or something in the building stops working
Commercial property managers hear about it when the AC dies, a pipe fails, or something in the building stops working, before you do. This one sends you work rather than trading it.
- 06
Plumber
Two-way73Trigger: the AC dies, a pipe fails, or something in the building stops working
You and plumbers both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
- 07
Attorney Real Estate
They send you work72Trigger: somebody buys a house
Real estate attorneys hear about it when somebody buys a house, before you do. This one sends you work rather than trading it.
- 08
Electrician
Two-way68Trigger: the AC dies, a pipe fails, or something in the building stops working
You and electricians both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
- 09
Septic & Drain Services
Two-way65Trigger: the AC dies, a pipe fails, or something in the building stops working
You and septic and drain companies both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
- 10
Pest Control
Two-way65Trigger: somebody buys a house
You and pest control companies both get the call when somebody buys a house, usually the same week. This one goes both ways.
- 01
Garage Door Company
Two-way73Trigger: the AC dies, a pipe fails, or something in the building stops working
You and garage door companies both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
- 02
Plumber
Two-way70Trigger: the AC dies, a pipe fails, or something in the building stops working
You and plumbers both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
- 03
Pool Service & Repair
You send them work69Trigger: the AC dies, a pipe fails, or something in the building stops working
You hear about it when the AC dies, a pipe fails, or something in the building stops working, before pool companies do. Expect to give more than you get back here.
- 04
Septic & Drain Services
Two-way69Trigger: the AC dies, a pipe fails, or something in the building stops working
You and septic and drain companies both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
- 05
Electrician
Two-way67Trigger: the AC dies, a pipe fails, or something in the building stops working
You and electricians both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
- 06
Appliance Repair
Two-way67Trigger: the AC dies, a pipe fails, or something in the building stops working
You and appliance repair companies both get the call when the AC dies, a pipe fails, or something in the building stops working, usually the same week. This one goes both ways.
Where those people actually are
Ranked by how many of your best partners are in the room, and how much work each one can send you.
Your city or county chamber of commerce
Your partners are in this room: residential property managers, community association managers, and P&C insurance agents.
Too big and too broad on its own. The value is in one committee. Pick one and go every time. The same fifteen people show up, and they get to know you.
Find your local chapter →Give someone nine choices and they pick none. If you do one thing from this page, do this.
- 01
Your city or county chamber of commerce
Chamber of commerceYour partners are in this room: residential property managers, community association managers, and P&C insurance agents.
Too big and too broad on its own. The value is in one committee. Pick one and go every time. The same fifteen people show up, and they get to know you.
Chapter finder → - 02
IREM (Institute of Real Estate Management)
Your partners' associationYour partners are in this room: residential property managers and commercial property managers.
Property managers for apartments, offices, and mixed buildings. Vendors can join and go to chapter meetings.
Chapter finder → - 03
LinkedIn groups & local B2B communities
Online communityYour partners are in this room: residential property managers, facility managers, and P&C insurance agents.
Works when your buyer has a job title. Useful comments on your partners' posts beat posting your own.
Chapter finder → - 04
CAI (Community Associations Institute)
Your partners' associationYour partner is in this room: community association managers.
Condo and HOA managers, board members, and management companies. One manager here can control hundreds of homes. They have a membership just for vendors, so you can join.
Chapter finder → - 05
CAI chapter trade show & expo
Event or trade showYour partner is in this room: community association managers.
Hundreds of association managers and board members walking a vendor floor, there to find vendors. One of the few trade shows where a booth actually pays off.
Chapter finder → - 06
Commercial contractors association (AGC / ABC)
Your partners' associationYour partners are in this room: plumbers and electricians.
General contractors and the subs around them. Real value if you sub on commercial jobs.
Chapter finder → - 07
BNI
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
The biggest referral group in the world. You meet every week. Only one person per job. They expect you to show up.
Chapter finder → - 08
LeTip International
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
Weekly referral chapters. One person per job. Strong with trades and home services.
Chapter finder →
Your city or county chamber of commerce
Your partners are in this room: residential property managers, community association managers, and P&C insurance agents.
Too big and too broad on its own. The value is in one committee. Pick one and go every time. The same fifteen people show up, and they get to know you.
Find your local chapter →Give someone nine choices and they pick none. If you do one thing from this page, do this.
- 01
Your city or county chamber of commerce
Chamber of commerceYour partners are in this room: residential property managers, community association managers, and P&C insurance agents.
Too big and too broad on its own. The value is in one committee. Pick one and go every time. The same fifteen people show up, and they get to know you.
Chapter finder → - 02
IREM (Institute of Real Estate Management)
Your partners' associationYour partners are in this room: residential property managers and commercial property managers.
Property managers for apartments, offices, and mixed buildings. Vendors can join and go to chapter meetings.
Chapter finder → - 03
LinkedIn groups & local B2B communities
Online communityYour partners are in this room: residential property managers, facility managers, and P&C insurance agents.
Works when your buyer has a job title. Useful comments on your partners' posts beat posting your own.
Chapter finder → - 04
CAI Southeast Florida chapter
Your partners' associationYour partner is in this room: community association managers.
South Florida has more condos than almost anywhere, so this room is packed with association managers. Vendors can go to the trade shows and the monthly lunches.
Chapter finder → - 05
CAI chapter trade show & expo
Event or trade showYour partner is in this room: community association managers.
Hundreds of association managers and board members walking a vendor floor, there to find vendors. One of the few trade shows where a booth actually pays off.
Chapter finder → - 06
Commercial contractors association (AGC / ABC)
Your partners' associationYour partners are in this room: plumbers and electricians.
General contractors and the subs around them. Real value if you sub on commercial jobs.
Chapter finder → - 07
Prime Time Business Network
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
A South Florida referral group. Only one person per job in each chapter. So your competitors are kept out, and your referral partners have the other seats.
See chapters → - 08
An independent local leads group
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
Most cities have small leads groups you will never find online. A realtor or insurance agent usually starts them. Ask three people in your trade who they meet with.
PHCC (Plumbing-Heating-Cooling Contractors)
Most HVAC contractors join this room first. It is also the one most likely to be the wrong pick. Licensing, apprentices, and code. Not a referral room. Everyone in it does what you do. Join it for the training, the licences, and the ties to manufacturers. Do not join it for referrals, and do not join it instead of the rooms above.
PHCC (Plumbing-Heating-Cooling Contractors) →Let us be straight with you. For HVAC contractors, a weekly referral group is not the best pick. Your partners gather in professional groups instead, so spend your time there. We would rather say that than sell you a seat you do not need.
Is your seat open?
Prime Time takes one hvac contractor per chapter. Put in a South Florida ZIP above and we will show you which seats are open.
Add a ZIP code at the top of the page to see which seats are open.
Prime Time doesn't operate where you are yet.
We have fifteen chapters in South Florida and none near you. Telling you to join would be bad advice. The rooms above are the real answer where you are. We can email you the one page version and let you know if we open near you.
Send me those roomsHave the next meetings sent to you
The rooms above are the answer. This is when they meet. Tell us where to send it and we will email you the next dates for HVAC contractors, with the one page plan.
We already know your trade and your area from this page, so there is nothing else to fill in. We do not ask for a phone number. Every email we send has an unsubscribe link.
Your one-page action plan
Five partners, five things to say, three rooms. Print it and keep it in the car.
Networking plan: HVAC Contractor
The five people who should be sending you clients
- Community Association Manager (HOA / Condo) (They send you work)
Shared trigger: the AC dies, a pipe fails, or something in the building stops working - Property Manager (Residential) (They send you work)
Shared trigger: the AC dies, a pipe fails, or something in the building stops working - Facility Manager (They send you work)
Shared trigger: the AC dies, a pipe fails, or something in the building stops working - Insurance Property & Casualty (They send you work)
Shared trigger: somebody buys a house - Commercial Property Manager (They send you work)
Shared trigger: the AC dies, a pipe fails, or something in the building stops working
The three rooms to be in
- Your city or county chamber of commerce: Your partners are in this room: residential property managers, community association managers, and P&C insurance agents.
- IREM (Institute of Real Estate Management): Your partners are in this room: residential property managers and commercial property managers.
- LinkedIn groups & local B2B communities: Your partners are in this room: residential property managers, facility managers, and P&C insurance agents.
- Your city or county chamber of commerce: Your partners are in this room: residential property managers, community association managers, and P&C insurance agents.
- IREM (Institute of Real Estate Management): Your partners are in this room: residential property managers and commercial property managers.
- LinkedIn groups & local B2B communities: Your partners are in this room: residential property managers, facility managers, and P&C insurance agents.
Don't confuse this with networking: PHCC (Plumbing-Heating-Cooling Contractors). Learning and supplier access, not referrals.