HOA & Condo Association Manager: Best Referral Sources
Who should be sending you clients, and the rooms they are already sitting in.
Get the networking events worth showing up to
Tell us where you are. We will send you the best rooms for community association managers and the next meeting dates. Add a ZIP and this page will also show your local chapters and which seats are open.
Most business owners network where their competitors are, not where their referral partners are.
Your own trade group is for learning. Your partners' groups are where the work comes from. Everything below starts with one question. When something happens that makes people need community association managers, who else gets a call that same week?
Community association managers sell to other businesses, and most of the work starts when an inspection or compliance deadline lands. It moves fast, so being the name already in hand matters more than being the cheapest. Clients come back, which makes one good introduction worth years.
- Compliance deadline or inspectionwhen an inspection or compliance deadline lands
- Storm damagewhen a named storm comes through
- Water damage / leakwhen a pipe bursts or a roof starts leaking
- Building system failurewhen the AC dies, a pipe fails, or something in the building stops working
- Lawsuit or claimwhen somebody gets sued
- Renovation projectwhen a homeowner decides to remodel
- IT or network failurewhen the network, the phones, or the servers go down
Who should be sending you clients
Who you should be sending clients to
Ranked by what starts the job, not by who sounds close to your trade.
The same list, turned around. Give first and the rest follows.
- 01
Commercial Property Manager
Two-way75Trigger: an inspection or compliance deadline lands
You and commercial property managers both get the call when an inspection or compliance deadline lands, usually the same week. This one goes both ways.
- 02
Facility Manager
Two-way74Trigger: an inspection or compliance deadline lands
You and facility managers both get the call when an inspection or compliance deadline lands, usually the same week. This one goes both ways.
- 03
Attorney Business & Corporate
They send you work70Trigger: somebody gets sued
Business attorneys hear about it when somebody gets sued, before you do. This one sends you work rather than trading it.
- 04
Insurance Property & Casualty
Two-way65Trigger: a named storm comes through
You and P&C insurance agents both get the call when a named storm comes through, usually the same week. This one goes both ways.
- 05
Plumber
Two-way59Trigger: a pipe bursts or a roof starts leaking
You and plumbers both get the call when a pipe bursts or a roof starts leaking, usually the same week. This one goes both ways.
- 06
Attorney Employment & Labor
Two-way59Trigger: an inspection or compliance deadline lands
You and employment attorneys both get the call when an inspection or compliance deadline lands, usually the same week. This one goes both ways.
- 07
Structural Engineer
You send them work57Trigger: an inspection or compliance deadline lands
You hear about it when an inspection or compliance deadline lands, before structural engineers do. Expect to give more than you get back here.
- 08
Cybersecurity
You send them work55Trigger: an inspection or compliance deadline lands
You hear about it when an inspection or compliance deadline lands, before cybersecurity firms do. Expect to give more than you get back here.
- 09
Roofing Contractor
You send them work53Trigger: a named storm comes through
You hear about it when a named storm comes through, before roofers do. Expect to give more than you get back here.
- 10
Public Adjuster
Two-way53Trigger: a named storm comes through
You and public adjusters both get the call when a named storm comes through, usually the same week. This one goes both ways.
- 01
Cybersecurity
You send them work79Trigger: an inspection or compliance deadline lands
You hear about it when an inspection or compliance deadline lands, before cybersecurity firms do. Expect to give more than you get back here.
- 02
Roofing Contractor
You send them work77Trigger: a named storm comes through
You hear about it when a named storm comes through, before roofers do. Expect to give more than you get back here.
- 03
Water & Storm Damage Restoration
You send them work77Trigger: a named storm comes through
You hear about it when a named storm comes through, before restoration contractors do. Expect to give more than you get back here.
- 04
Public Adjuster
Two-way76Trigger: a named storm comes through
You and public adjusters both get the call when a named storm comes through, usually the same week. This one goes both ways.
- 05
Commercial Property Manager
Two-way75Trigger: an inspection or compliance deadline lands
You and commercial property managers both get the call when an inspection or compliance deadline lands, usually the same week. This one goes both ways.
- 06
Facility Manager
Two-way75Trigger: an inspection or compliance deadline lands
You and facility managers both get the call when an inspection or compliance deadline lands, usually the same week. This one goes both ways.
Where those people actually are
Ranked by how many of your best partners are in the room, and how much work each one can send you.
LinkedIn groups & local B2B communities
Your partners are in this room: facility managers, business attorneys, and P&C insurance agents.
Works when your buyer has a job title. Useful comments on your partners' posts beat posting your own.
Find your local chapter →Give someone nine choices and they pick none. If you do one thing from this page, do this.
- 01
LinkedIn groups & local B2B communities
Online communityYour partners are in this room: facility managers, business attorneys, and P&C insurance agents.
Works when your buyer has a job title. Useful comments on your partners' posts beat posting your own.
Chapter finder → - 02
Independent Insurance Agents (Big I)
Your partners' associationYour partners are in this room: P&C insurance agents and public adjusters.
Insurance agents. They get the first call after almost any damage, and they talk to the client every year at renewal.
Chapter finder → - 03
Your city or county chamber of commerce
Chamber of commerceYour partners are in this room: commercial property managers, business attorneys, and P&C insurance agents.
Too big and too broad on its own. The value is in one committee. Pick one and go every time. The same fifteen people show up, and they get to know you.
Chapter finder → - 04
BNI
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
The biggest referral group in the world. You meet every week. Only one person per job. They expect you to show up.
Chapter finder → - 05
LeTip International
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
Weekly referral chapters. One person per job. Strong with trades and home services.
Chapter finder → - 06
Network In Action
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
Referral groups that meet once a month. Good if you cannot give up a morning every week.
Chapter finder → - 07
Master Networks
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
Weekly chapters with one person per job. They spend more time teaching than most.
Chapter finder → - 08
An independent local leads group
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
Most cities have small leads groups you will never find online. A realtor or insurance agent usually starts them. Ask three people in your trade who they meet with.
LinkedIn groups & local B2B communities
Your partners are in this room: facility managers, business attorneys, and P&C insurance agents.
Works when your buyer has a job title. Useful comments on your partners' posts beat posting your own.
Find your local chapter →Give someone nine choices and they pick none. If you do one thing from this page, do this.
- 01
LinkedIn groups & local B2B communities
Online communityYour partners are in this room: facility managers, business attorneys, and P&C insurance agents.
Works when your buyer has a job title. Useful comments on your partners' posts beat posting your own.
Chapter finder → - 02
Independent Insurance Agents (Big I)
Your partners' associationYour partners are in this room: P&C insurance agents and public adjusters.
Insurance agents. They get the first call after almost any damage, and they talk to the client every year at renewal.
Chapter finder → - 03
Your city or county chamber of commerce
Chamber of commerceYour partners are in this room: commercial property managers, business attorneys, and P&C insurance agents.
Too big and too broad on its own. The value is in one committee. Pick one and go every time. The same fifteen people show up, and they get to know you.
Chapter finder → - 04
Prime Time Business Network
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
A South Florida referral group. Only one person per job in each chapter. So your competitors are kept out, and your referral partners have the other seats.
See chapters → - 05
An independent local leads group
Structured referral groupOne seat per category, so your competitors are excluded by rule and the seats around you are the partners above.
Most cities have small leads groups you will never find online. A realtor or insurance agent usually starts them. Ask three people in your trade who they meet with.
- 06
Manufacturer training & certification days
Vendor & supply chainYour partners are in this room: plumbers and roofers.
Training you need anyway, in a room with the rep who decides which contractor gets the warranty calls in your area.
- 07
State bar practice sections
Your partners' associationYour partners are in this room: business attorneys and employment attorneys.
Classes, standards, and lawyers who share cases. The exception is across practice areas. Estate and family lawyers refer to each other all the time.
Chapter finder → - 08
Software & platform user groups
Vendor & supply chainYour partner is in this room: facility managers.
Groups for the software your customers use, like practice management, property management, and accounting. You meet people in the middle of a problem.
CAI (Community Associations Institute)
Most community association managers join this room first. It is also the one most likely to be the wrong pick. Condo and HOA managers, board members, and management companies. One manager here can control hundreds of homes. They have a membership just for vendors, so you can join. Everyone in it does what you do. Join it for the training, the licences, and the ties to manufacturers. Do not join it for referrals, and do not join it instead of the rooms above.
CAI (Community Associations Institute) →Let us be straight with you. For community association managers, a weekly referral group is not the best pick. Your partners gather in professional groups instead, so spend your time there. We would rather say that than sell you a seat you do not need.
Is your seat open?
Prime Time takes one community association manager (hoa / condo) per chapter. Put in a South Florida ZIP above and we will show you which seats are open.
Add a ZIP code at the top of the page to see which seats are open.
Prime Time doesn't operate where you are yet.
We have fifteen chapters in South Florida and none near you. Telling you to join would be bad advice. The rooms above are the real answer where you are. We can email you the one page version and let you know if we open near you.
Send me those roomsHave the next meetings sent to you
The rooms above are the answer. This is when they meet. Tell us where to send it and we will email you the next dates for community association managers, with the one page plan.
We already know your trade and your area from this page, so there is nothing else to fill in. We do not ask for a phone number. Every email we send has an unsubscribe link.
Your one-page action plan
Five partners, five things to say, three rooms. Print it and keep it in the car.
Networking plan: Community Association Manager (HOA / Condo)
The five people who should be sending you clients
- Commercial Property Manager (Two-way)
Shared trigger: an inspection or compliance deadline lands - Facility Manager (Two-way)
Shared trigger: an inspection or compliance deadline lands - Attorney Business & Corporate (They send you work)
Shared trigger: somebody gets sued - Insurance Property & Casualty (Two-way)
Shared trigger: a named storm comes through - Plumber (Two-way)
Shared trigger: a pipe bursts or a roof starts leaking
The three rooms to be in
- LinkedIn groups & local B2B communities: Your partners are in this room: facility managers, business attorneys, and P&C insurance agents.
- Independent Insurance Agents (Big I): Your partners are in this room: P&C insurance agents and public adjusters.
- Your city or county chamber of commerce: Your partners are in this room: commercial property managers, business attorneys, and P&C insurance agents.
- LinkedIn groups & local B2B communities: Your partners are in this room: facility managers, business attorneys, and P&C insurance agents.
- Independent Insurance Agents (Big I): Your partners are in this room: P&C insurance agents and public adjusters.
- Your city or county chamber of commerce: Your partners are in this room: commercial property managers, business attorneys, and P&C insurance agents.
Don't confuse this with networking: CAI (Community Associations Institute). Learning and supplier access, not referrals.